Vacancy Announcement open to internal and external candidates
Duty Station: Sarajevo, Bosnia and Herzegovina
Application Deadline: 10 October 2021
Position Title: Senior Monitoring and Evaluation Assistant
Contract type/duration: SST Graded
Contract duration: 6 months, renewable
Starting Date: as soon as possible
Reference Code: SVN 51-09/21 - extended
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
The International Organization for Migration (IOM) - the UN Migration Agency - is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM has been present in Bosnia and Herzegovina (BiH) since 1992, starting out in the basement of Koševo Hospital, where IOM organized medical evacuations for war-wounded individuals who could not be treated locally. Following the end of the war, IOM, together with the international community, continued to assist population of BiH in rebuilding their lives and working for a better future. Today, with a focus on building the capacity of the BiH government to manage migration, IOM is working with a wide range of governmental and non-governmental partners in a wide range of migration related areas.
Under the overall guidance of the Chief of Mission/Coordinator for the Western Balkans and the direct supervision of the Project Development and M&E Officer, the Senior Monitoring and Evaluation Assistant will provide general programming support and specific technical assistance in project development, monitoring, reporting and information management of activities falling within IOM’s counter-terrorism and prevention of violent extremism (CT/PVE) portfolio in BiH. Moreover, the incumbent will assist the Sub-regional Programme Coordinator with the collection and compilation of data and preparation of donor reports, and ensure compliance with donor requirements.
- Assist the Sub-regional CT/PVE Coordinator to develop and/or update a detailed M&E framework and plan for Sub-regional and BiH CT/PVE projects/programmes;
- Assist the Sub-regional CT/PVE Coordinator in the development of M&E and data collection tools, and data storage systems;
- Contribute to the identification of strategic CT/PVE programmatic indicators for measuring longer-term change to harmonize CT/PVE monitoring in the WB sub-region;
- Ensure regular review of the application/implementation of the developed M&E framework and plans for the sub-regional CT/PVE portfolio and report any deviance and/or delay to the PD and M&E Officer and the Sub-regional CT/PVE Coordinator.
- Identify M&E training and capacity needs within the sub-regional CT/PVE project/programme team, and assist the PD and M&E Officer in the design and delivery of M&E training sessions for project staff and partners;
- Attend weekly CT/PVE meetings and facilitate information sharing and knowledge transfer, including development of lessons learned and practices to be shared.
- Assist the Sub-regional CT/PVE Coordinator in identifying, contracting and overseeing external firms or consultants for the implementation of surveys and studies etc.;
- Support the conduct of timely and high-quality evaluations in accordance with the M&E plans and IOM and donor requirements and expectations, including supporting the development of Terms of Reference for internal and external evaluations; assist in the selection of internal and external evaluators and consultants;
- Assist the PD and M&E Officer and the Sub-regional CT/PVE Coordinator to ensure the appropriate internal and external dissemination of conducted evaluations and evaluation recommendations, to ensure that follow-up initiatives are actioned;
- Ensure internal and external information flows regarding IOM’s CT/PVE work, including appropriate information and knowledge products, and support the engagement of external consultants for this purpose;
- Undertake regular field monitoring visits and ensure that the findings of those visits are fed back to the PD and M&E Officer and Sub-regional CT/PVE Coordinator.
(B) Monitoring & Evaluation responsibilities for the BiH Mission
- In coordination with the PD and M&E Officer, provide technical assistance to Programme/Project Managers in designing M&E frameworks or data collection tools.
- Provide support to Programme/Project Managers in the application of new M&E tools, ensuring quality control of results and reports, and providing training to staff.
- Support the PSU with mission-wide results monitoring, strategic planning, and risk monitoring, notably through yearly reports to IOM and UNCT.
- In coordination with the PD and M&E Officer, provide technical assistance to ensure that M&E elements are adequately reflected already at the development stage of new project proposals / funding applications (both narrative and budget).
(C) Project Development and Coordination
- Attend PSU weekly meetings and contribute to streamline communications and coordination with the CT/PVE team by sharing updates or important messages;
- Support the conceptualization of new projects with a CT/PVE/resilience scope through research and drafting of concept notes and project proposals. Coordinate project proposals internally and externally and incorporate feedback into documents;
- Work together with Programme/Project Managers and Thematic Specialists in developing strategies, or other strategic documents.
- Maintain internal PD planning documents up to date and keep PSU team and Regional Project Manager updated on new PD developments.
- Respond to complex information requests and inquiries.
- Set up and maintain files/records.
- Carry-out any other duties that may be assigned by the Chief of Mission.
- Conduct the above tasks in strict adherence to the confidentiality principles defined within the guidelines of IOM, including IOM Data Protection Principles (IN/138);IOM Project Handbook; and internal monitoring and evaluation instructions and guidelines, especially IN/31 (Rev.1) and IN/266.
All duties and responsibilities will be carried out in strict adherence to IOM policies and guidelines, including those related to confidentiality and data protection.
Required Qualifications and Experience
- Education: Bachelor’s Degree preferably in Social Sciences, Economics, Statistics or a related field, with four years of relevant work experience; or Master’sDegree preferably in Social Sciences, Economics, Statistics or related field, with two years of relevant work experience.
- Excellent command of the English language.
- Experience in monitoring, evaluation and reporting to donors
- Experience and understanding of the Western Balkans context
- Experience in working and liaising with a wide range of partners, including government authorities, UN agencies and international organizations
- Experience of the UN system, working with the UNDAF and SDG projects and procedures wihtin the UN Country Team system highly desirable.
- Strong computer literacy in MS Office, Photoshop, Publisher and other relevant design programs.
- Driving license and willingness and ability to conduct travel across the Western Balkan region.
- Excellent planning, management and organizational skills.
- Good oral and written communication skills in both English and local languages.
- Knowledge of research methodology is a strong advantage.
- Demonstrable knowledge and understanding of monitoring and evaluation concepts, and ability to apply this knowledge in the professional world;
- Knowledge of UN and bilateral donor (preferably EU) programming.
- Knowledge of financial and procurement rules and procedures.
- Strong computer literacy.
Language(s): Fluent English and one of the three languages of Bosnia and Herzegovina (Bosnian/Croatian/Serbian)
The incumbent is expected to demonstrate the following values and competencies:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
How to apply
Interested candidates are invited to submit their application (IOM PHF- Personal History Form and motivation letter ) electronically by email to: firstname.lastname@example.org. Please be advised that only attached PHF will be taken into consideration and processed.
Internal candidates are to apply by sending Internal Application Form in attachment. Candidate who have already applied do not need to re-apply.
Please note that only the attached IOM PHF will be considered.
Subject: SVN 51-09/21
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED
Applications must be received by 10 October 2021.
Posting period: 01 October 2021 – 10 October 2021
The appointment is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
For all IOM vacancies, applications form qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
Vacancy is open to candidates residing in the country of the duty station or from a location in a neighboring country which is within commuting distance of the duty station. Candidates applying from another location outside commuting distance will be considered locally recruited and will not be eligible for allowances or benefits available to eligible internationally-recruited staff. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station and work permit in possession of time of recruitment, as applicable.